Is Your Team Ready for Simplified Technical English (STE)?

If your documentation isn’t readable, it isn’t usable. This checklist helps you assess whether your team is ready to adopt STE—the
global standard for clear, consistent, and compliant technical writing.

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Authoring Habits & Skill Readiness

Select all that apply (each checked increases the score)

Default to active voice instead of passive? Write for a 7th–8th grade reading level? Avoid jargon, idioms, and phrasal verbs? Consistently use controlled language across documents? Understand the difference between “plain English” and STE?

Document Readability & Translation

Select all that apply (each checked increases the score)

Is easily understood by non-native English speakers? Requires minimal clarification or rework from reviewers? Doesn’t lead to misinterpretation during training or field use? Translates accurately without high costs or delays? Meets a defined readability score (Flesch, Gunning Fog, etc.)?

Compliance & Specification Alignment

Select all that apply (each checked increases the score)

Include an explicit S1000D business rule for STE (BRDP 21)? Meet government/defense contract requirements for STE usage? Support S6000T training standards (STE for instructional verbs)? Use the ASD-STE100 vocabulary and grammar rules? Provide traceability and version control through your CSDB?

Tools, Workflow & Governance

Select all that apply (each checked increases the score)

Use a Common Source Database (e.g., notusCSDB) to govern versions? Have STE-aware or customizable XML authoring tools? Have content reviews based on STE rules—not just style preferences? Contain an STE-compliant and actively maintained glossary? Support training new writers in STE—not just generic writing skills?

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